Charge accounts with suppliers are to be set up by the Finance Department only. See Jaime to set up any charge accounts.
Payroll will be processed 2 working days prior to the actual payday. Cheques are not issued as we use direct deposit. All time sheets must be handed in to the Human Resources office 3 working days prior to the actual payday.
The Finance Department is now doing cheque runs every week. It is necessary to have your cheque requistions or invoices in by noon on Tuesday to have payment issued by Friday of that week. Cheque requisition forms are available in the mailroom or in the Finance Department. All cheque requisitions and invoices require the supervisor’s signature of approval and an account code. For assistance see your supervisor or a member of the Finance Department. Staff cheques will be placed in mailboxes in the mail room or direct deposit can be arranged. For those staff who requistion a cheque for a third party and wish to pick it up for them, please indicate on the cheque requistion or invoice whose mailbox the cheque should be put into. Finacial Aid students will receive their cheque from the Acadademic and Financial Planners offices.
The forms are available in the mailroom and in the Human Resources Office. All advances require the supervisor’s signature. To ensure adequate processing time, the advance form is required to be in the finance department the by noon on Tuesday to receive payment by Friday. Travel claim forms must be submitted within one week after the trip. For assistance see your supervisor or the Finance Department.