BC's Indigenous Public Post-Secondary Institute

Assistant to the AVP, Students


Type: Full-Time, Ongoing
Opening Date For Accepting Applications: Thursday, April 1, 2021
Resume Review: Friday, April 16, 2021
Position Start Date: As soon as suitable candidate found
Salary: Annual Salary: $53,621.00
Contact: Leah Garcia-Gray
Email: hr@nvit.ca
Phone: 250-378-3308
Fax: 250-378-3332
Address: NVIT
4155 Belshaw St.
Merritt, BC, V1K 1R1

NVIT is BC's Indigenous Public Post-Secondary Institute. As a leader in Indigenous post-secondary education and a fully accredited member of BC's post-secondary education system, we provide a comprehensive range of programs up to the degree level at our campuses in Merritt and Burnaby. NVIT also delivers programs online and in Indigenous communities throughout British Columbia. Join a growing and innovative institution committed to making a difference in Indigenous education and communities. With an institutional mission to empower learners by strengthening voice and identity through education, NVIT employees honour an atmosphere embedded in Indigenous culture and traditions while cultivating an environment founded on learner centred principles that promote student recruitment, engagement and achievement.

Job Description:

NVIT anticipates a requirement for an Assistant to the AVP, Students at our Merritt campus, and invites applications from qualified individuals. This position will be an excluded ongoing position commencing as soon as a suitable candidate is found.

Position Summary:

The position provides direct confidential administrative support to the AVP, Students; Associate Registrars; Human Resources, and general support for staff within these organizational divisions. Duties include, but are not limited to, all administrative assistant and clerical functions. The Assistant must be extremely organized and capable of working without direct supervision. This position is the designated support to NVIT’s Strategic Enrolment Management Committee (SEM). The Assistant works as a team with other Administrative Assistants both within these divisions and across the Institute. The Assistant will: demonstrate maturity and use initiative and judgment in handling designated administrative matters on a daily basis; develop and maintain effective relationships with members of the institute administration, faculty and staff; and representatives of other institutions and organizations, including Ministries and Indigenous Leadership groups both provincially and nationally; provide support for other administrative areas; schedule and organize meetings (includes agendas, minutes and action items), appointments and events, and, ensure confidentiality of NVIT issues.



Requirements/Qualifications:

  • Relevant Bachelor’s degree, or a combination of education and experience, with at least three years’ confidential administrative support experience indicative of progressive responsibility and problem-solving;


  • NVIT’s foundational competencies of exempt employees include: Ethics, Integrity & Interpersonal skills, Maturity and Judgement, Communication, Learner-Centred, Creative problem solving and awareness of and respect for Organizational Culture;

  • Demonstrable advanced skills using the Microsoft Office suite of applications (Word, Outlook, Excel and PowerPoint);

  • Express oneself effectively both orally and in written form. Effectiveness includes consistently communicating plans and activities in a manner that support strategies for engagement while actively listening to others;


  • Experience reflective of successfully prioritizing and organizing work-flow and multiple demands in a busy, fast-paced environment. This also includes responding effectively and relevantly to the needs of NVIT’s internal and external community;


  • Understand and, ideally, have experience with integrated systems (e.g. Colleague or Banner) along with SharePoint and Learning Management System (e.g. Moodle) experience;


  • Experience recording meetings and following up with resulting task items and individuals who have been assigned task items;


  • Excellent organizational skills and a demonstrated ability to work and creatively problem-solve independently;


  • Knowledge of Indigenous culture.

As an Indigenous centre for excellence, NVIT inspires learners to strengthen community.

NVIT gives high priority to Aboriginal candidates. All applicants should be experienced in working with Aboriginal people.